Focus on Customer Service: Be the Cookie
Posted by Hoyt Mann on Sat, Nov 07, 2009 @ 09:56 PM
Here we are at the beginning of November. Such a time signifies different things to
different people. Some start planning
their calorie infused Thanksgiving feasts, others forget about the Thanksgiving
period and start their countdown to Christmas; but for children, the first few
days of November signify the careful delegation of post-Halloween candy—what to
eat first and when, a careful separation of the wheat from the chaff. Most of their concentration goes on the
what-to-eat-first. When is somewhat more
fluid, unless Mom dictates otherwise. Nonetheless,
the first tasty morsel to be devoured is most commonly chocolate, unless some
great, benevolent philanthropist of a neighbor hands out homemade cookies.
In the world of business, our customers are the
post-Halloween trick-or-treaters going through their candy options, a.k.a.
business offerings. They are looking for
the tastiest option on the table, and in a world full of the mediocre and the
“pretty good,” you need to be better than that.
You need to be the exceptional.
You need to be the homemade cookie among the chocolate and bubble gum. How do you accomplish this? Amazing customer service.
Great customer service is not just how you deal with the
customers when something goes wrong, but it is something that you give at every
minute of every day. The customers
should have first priority. They need to
be satisfied every time they do business with your company. The level of service cannot change if they
walk in just wanting to browse or are seriously looking for something in
particular. The amount of service and
the spirit in which it is offered must be the same no matter what the
customers’ intentions are. Whenever they
walk through your door, they deserve your utmost attention which should be
given with a positive, gracious attitude and a welcoming tone. However, customer service makes the most
difference when something goes wrong, which is the prime opportunity to be the
cookie.
The first and greatest commandment: give them multiple methods of getting the
information they need. No one likes to
stay on call waiting for over an hour just to ask a simple question of, “What
do I do now?” Should you still offer
customer service via the phone? Yes, but
give them so many other, better options that a phone call won’t be
necessary. Provide a knowledge base
online that contains the history of past problems and their solutions. Have an online self-help forum where customers
can interact and answer each other’s questions. Those forums can be like a constantly growing FAQ page. Other communication options include e-mail
links and live chat rooms with company agents.
In the end, if you want to stand out from the lollipops and peanut butter cups, be the cookie. Give great customer service.
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